REQUIRED FORMS FOR SPECIAL PAYROLL PROCESSING

New hire on Special Payroll:

• One (1) original payroll authorization
  • Special Payroll Authorization Form (Microsoft Excel spreadsheet)
  • Special Payroll Authorization Form (Acrobat Reader/PDF Format)
  -- Both Links will be opened in a new window to UConn's Human Resources website.
• I-9 and supporting documents
• State and Federal w-4's
  • Connecticut W4 form (Acrobat Reader/PDF Format) -- This Link will be opened in a new window to State of Connecticut Website
  • Federal W4 (Acrobat Reader/PDF Format) -- This Link will be opened in a new window to IRS Website
• Offer letter
• Special Payroll Employee Information Sheet
  • Special Payroll Employee Information Sheet (Microsoft Word Document)
  • Special Payroll Employee Information Sheet (Acrobat Reader/PDF Format)
  -- Both Links will be opened in a new window to UConn's Human Resources website.
• Dual Employment Form (Microsoft Word Document) if applicable
• Social Security Exemption Form (Microsoft Word Document) if applicable

Continuation on Special Payroll:

• One (1) original payroll authorization
  • Special Payroll Authorization Form (Microsoft Excel spreadsheet)
  • Special Payroll Authorization Form (Acrobat Reader/PDF Format)
  -- Both Links will be opened in a new window to UConn's Human Resources website.
• Offer letter

Rehire (break in service) on Special Payroll:

• One (1) original payroll authorization
  • Special Payroll Authorization Form (Microsoft Excel spreadsheet)
  • Special Payroll Authorization Form (Acrobat Reader/PDF Format)
  -- Both Links will be opened in a new window to UConn's Human Resources website.
• Original or copy of original I-9 with Section 3 (Updating and Reverification) completed if rehired within 3 years of the initial date of hire; or complete a new I-9 if rehire is more than 3 years
• Offer letter
• State and Federal w-4's needed only if individual wants to make a change to what was previously submitted
• Connecticut W4 form (Acrobat Reader/PDF Format) -- This Link will be opened in a new window to State of Connecticut Website
• Federal W4 (Acrobat Reader/PDF Format) -- This Link will be opened in a new window to IRS Website
• Dual Employment Form (Microsoft Word Document) if applicable
• Social Security Exemption Form (Microsoft Word Document) if applicable

Change to previous authorization

• One (1) original payroll authorization
  • Special Payroll Authorization Form (Microsoft Excel spreadsheet)
  • Special Payroll Authorization Form (Acrobat Reader/PDF Format)
  -- Both Links will be opened in a new window to UConn's Human Resources website.
• Revised offer letter needed for all changes except coding change

Gratis Authorization

• One (1) original payroll authorization
  • Special Payroll Authorization Form (Microsoft Excel spreadsheet)
  • Special Payroll Authorization Form (Acrobat Reader/PDF Format)
  -- Both Links will be opened in a new window to UConn's Human Resources website.
• Offer letter
• Special Payroll Employee Information Sheet
  • Special Payroll Employee Information Sheet (Microsoft Word Document)
  • Special Payroll Employee Information Sheet (Acrobat Reader/PDF Format)
  -- Both Links will be opened in a new window to UConn's Human Resources website.

NOTE: All Special Payroll appointments must have a social security number in order to process the authorization.

If the employee you are hiring on Special Payroll is currently on the Professional or Graduate Assistant Payroll then the I-9 Form and Special Payroll Employee Information Sheet will not needed at this time.