Classified Accruals

Following are general accrual guidelines for full-time permanent classified employees.  For specific information, please refer to your contract.

Sick Accruals

Sick accrual rates are fixed and do not change as a result of seniority.  Accrual rates are for full-time permanent classified employees (pro-rated for part-time employees) and are reported in hours.

Vacation Accruals

After 5 years and 20 years of seniority, full-time (pro-rated for part-time employees) employee’s vacation accrual rates increase as follows. Vacation accruals are listed in hours and are earned in the pay period that includes the first of the month. 

*NP-2 employees who work 40 hours per week earn the same vacation and sick accruals as NP-3 and NP-5 employees.

Each year a review of vacation accruals used versus earned is completed for classified employees and up to a maximum of 10 vacation days is automatically carried forward.  Any additional time to be carried forward must be approved by Labor Relations using the Annual Vacation Carryover Request form on the Human Resources website.

Personal Leave

Following the completion of a 6-month working test period, employees who are eligible will receive 3 days (pro-rated for part-time employees) of personal leave. Personal leave must be used in the course of the calendar year.  Any remaining personal time will be zeroed out at year end and 3 days (pro-rated for part-time employees) will be credited for use as of January 1st.

Classified Timekeeping Tips

You must complete a paper time card for your first pay period (upon hire) and for your last pay period (upon separation).

You must use holiday time on a holiday, even in the event that you are sick.  The only exception is if you are off the day before and after a holiday and have no available accrued time, in which case you are not eligible to be paid for, or to accrue the holiday.

You may use the vacation and/or sick accrual you earn on the 1st of the month in the pay period that includes it, although in TAS it does not show in your accrual totals until the following pay period.

Accrued time must be used in minimum units of one hour, with the exception of NP-2 employees who can use minimum units of one-half hour.  For personal leave only, classified employees with a balance of less than 1 hour may use their remaining accrued time in a minimum quarter-hour unit.  Time reported beyond the specified minimum units may be used in quarter-hour intervals.

You are only eligible to receive weekend shift differential on hours worked.  (i.e., 7.5/R/1WD would be used for hours worked on a Saturday and if you took vacation on Sunday the time entered would be 7.5/V/1).  You are however, eligible to receive shift differential for hours not worked (i.e., 7.5/V/2).